For all donations received (for which departments would like to benefit from Gift Aid) the Development and Alumni Relations office (CUDAR) will process the tax reclaims on a monthly basis. The main reason for this is to create a single processing point for all gift aid claims. In order to claim gift aid on donations they must be processed by CUDAR.
Step 1: The donation
- Donations can be made by bank transfer, debit/credit card, standing order, cash or cheque .
- CUDAR is able to process donations made payable to the University of Cambridge only.
- Where cheques have been made out to University Departments advice should be taken from the Cash Management section in the Finance Division before proceeding any further as these may need to be to be corrected.
- Some slight variations have been allowed in the past, however, the Barclays Bank have recently started refusing these, therefore, we should ask donors to correct all cheques before these are sent to the team for processing. Ensure that the donor completes a Gift Aid declaration for the first gift they make under Gift Aid. That single declaration will cover all future donations, unless their circumstances change e.g. a change of address.
Step 2: Departmental action
The department must forward the donation along with the completed Gift Aid Declaration and a Release forms to:
Development and Alumni Relations
University of Cambridge
1 Quayside
Bridge Street
Cambridge CB5 8AB
Step 3: CUDAR action
CUDAR processes tax claims once every month and will distribute the gross amount of the gift (through a journal transfer) after the tax reclaim has been recovered.