skip to content
 

Risk Management

  • It is a departmental responsibility to ensure that departmental activities are risk assessed and managed.

Property

Notify Estate Management (EM) of:

  • buildings owned or leased by the Department that are not managed by EM
  • occupation of any new buildings (post 2002)
  • departmental moves between buildings

Contents

Administrators should be able to list the contents of a building in case of loss due to an insured peril.

Regularly review the contents held in their departments and notify the insurance section of:

  • occupation of new buildings (post 2002)
  • departmental moves between buildings
  • acquisition of high value items (in excess of £1m)
  • property in excess of £100k (maximum £50k single item) taken off University premises
  • transit of property which exceeds £50k
  • exhibitions (non Fine Art) over 4 weeks in Europe, and all for exhibitions outside Europe.

Check procedures and follow guidance from the University Security Office for holding and transiting money.

In the event of a claim to property and/or contents

  • Take action to prevent further loss
  • Report the matter to EM and the Insurance Section as soon as possible and complete a claim form.
  • Take photographs of damaged items/areas to support claims.
  • Where possible save any damaged items for inspection by the Loss Adjuster.

Vehicles

  • Notify the Insurance Section of any purchase, sale or destruction of vehicles.
  • A photocopy of the motor insurance certificate and claims procedure should be kept in every vehicle.
  • Take a copy of the licence and review age, driving qualifications and driving convictions history of drivers annually.
  • Where members of the department are using their own vehicles on University business, ensure that their insurance extends to business use.

Public Liability Insurance

  • Ensure all complaints and/or claims from the public, students and/or research visitors or consultants and/or their solicitors are reported immediately to the Insurance Section. Do not enter into communication with either the claimant or their solicitors.
  • Ensure that all contractors have appropriate insurance.

Employer's Liability Insurance

  • Display current Certificate of Employer's Liability insurance somewhere prominent in the work place.
  • Ensure all complaints and/or claims from employees and/or their solicitors are reported immediately to the Insurance Section. Do not enter into communication with either the claimant or their solicitors.

Professional Indemnity

  • All complaints re poor advice or education to be forwarded immediately to the Insurance Section. Do not enter into communication with either the claimant or their solicitors.
  • Ensure that all consultants have appropriate insurance.
  • Complete annual questionnaire when requested.

Clinical Trials

  • Ensure appropriate insurance and indemnity has been arranged for research involving humans or human tissues.
  • Ensure all complaints and/or claims are forwarded immediately to the Insurance Section and where appropriate any research partner. Do not enter into communication with either the claimant or their solicitors.

Travel Insurance

  • Ensure all staff and registered postgraduate students have registered their travel plans on the University Travel insurance system and have appropriate risk management plans in place for their travel.
  • Ensure all supervised departmental fieldtrips and overseas group trips have been registered on the University Travel insurance system and have appropriate risk management plans in place for their travel.
  • Ensure travel claims are reported to the Insurance Section immediately.

Fine Arts, Old Books, Artefacts and Valuable Objects

  • Contact the Insurance Section to arrange cover as required.
  • Carefully check all donation agreements for insurance and indemnity responsibilities and put the necessary dover in place.
  • Put 'All Risks' insurance in place for all loans unless an alternative agreement has been reached with the lender.
  • Ensure appropriate cover in place for Exhibitions and Transits.
  • Report damage to insured items to the Insurance Section immediately.

Engineering Insurance and Inspection for Pressure Vessels, Lifting Equipment and Lifts

  • Notify equipment to the inspection service.
  • Establish a system to monitor inspection dates.
  • Ensure that all Statutory Inspections are carried out on or before the due date.
  • Read and act upon inspection reports.

Feedback

Feedback

If you have any comments or spot any errors or omissions on any page please let us know using this form.

Read more