We usually recover expenditure through invoicing or an expenditure claim. Most sponsors’ billing is generated through the Grants Module; this means that there is data available to departments on the amount billed per grant.
The Research Operations Office may request further information from departments to enable them to recover costs from sponsors, such as copy invoices or clarification of expenditure. In most cases departments will be notified when processing invoices that ROO require copies of these invoices for audit purposes.
Departments must inform their Research Support Advisor/Administrator from their Research Office Operations School Team of any potential delays when an interim or final research report is required by the Principal Investigator before an invoice can be sent to the sponsor.
All cheques relating to a research grant must come through the Research Operations Office. Departments must not bank cheques received from sponsors or code any other income directly to a research grant.