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Occasionally the University pays the whole of an invoice/credit card statement that includes a mixture of business and personal expenses

e.g. a hotel bill that includes an employee's movies, telephone calls and mini bar charges as well as the room rate.

The department when paying the invoice should identify separately the private items and code them within their department directly to:

Source of funds : 0000 (the balance sheet)
Transaction code : UNAA (other debtors)

When the individual reimburses the University personal cheques should be crossed and made payable to the University. The department should credit the exact amount of expenditure incurred by the University back to the same account via the AR module.

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