This payment run covers the standard supplier cheque and BACS payments and the pay date is the following Friday. This ensures that all invoices are paid within the supplier’s credit terms as agreed when they signed up. The University standard terms are Month + 30 days which we use for cheque payments. Once a supplier has been switched to BACS, regardless of whether their terms show on the supplier record as standard, they will be paid within 30 days of the invoice date.
Cheques will be sent out by the AP section direct to the supplier on the day of production via Royal Mail, unless they are selected to be returned to the department
An invoice "payment" will be created by an interface between Accounts Receivable and Accounts Payable modules on UFS. Therefore, the hard copies must not be processed manually via the AP module. Instead departments must search for the invoice number in their AP module and charge to an appropriate departmental account before approving. The pay group of ‘Internal’ cannot be changed to any other available option
The pay group ‘Pay Alone’ indicates that you require the cheque to be returned to your department. The ‘pay-alone’ tick-box option simply indicates that you require one cheque for a particular invoice (ie. for the invoice not to be consolidated with others for the same supplier).
This payment run is carried out on Fridays and the payment will be processed at 9.00 a.m. Any invoices (due for payment) on the system at that time will be processed for payment. Invoices entered after the 9.00 a.m. cut-off time will not have a payment raised until the next scheduled Pay Alone run.
The weekly, monthly and modified payroll pay groups are not to be used under any circumstance by departments.