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Hard copy invoices received from another department must not be processed manually via the Accounts Payable module. Their details are automatically transferred overnight (via an interface) into the receiving department’s AP module.  The Department must search for the invoice number and make the relevant changes.

 Quick tips

  •  When searching for credit memos, prefix the number with a '%' sign, ie. %52865.
  • Invoices not appeared via the Interface? Report to the Accounts Payable Helpdesk for further investigation.

However, when processing an internal invoice departments cannot change the pay group from ‘Internal’ this is to avoid an actual cheque being produced. Further guidance on processing the transaction in UFS is available.

For more detailed guidance please see Chapter 8b: Internal Trading.

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