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Staff must not represent themselves as an agent of the University when undertaking personal consultancy work. University-headed document templates, the logo and the University's Financial system (UFS) must not be used for charging customers for non-University commercial activities. The University's bank account must not be used to recover payments relating to such activities.

Non-University commercial activities should not be carried out on University premises and facilities.

Exceptions

  1. When the activity is incidental in scale; or
  2. Has been authorised by written permission of the Head of Department and a commercial agreement is put in place for the reimbursement of costs incurred.

In all cases The Director of Finance must be consulted (who will offer advice if appropriate). The Director of Estate Management & Building Service (EM) must be consulted in respect of granting leases or licences for the use of University facilities. Credit should not be given in these circumstances.

Cambridge University Technical Services Limited (CUTS)

CUTS is a subsidiary of Cambridge Enterprise Limited which can assist staff members who wish to undertake consultancy work. It provides a means of invoicing customers and determining correct VAT treatment, as well as bringing the consultancy work within the cover provided by the University's insurance policies. An administration fee is charged for the service. Further information and contact details are available on their website.

Cambridge Enterprise Limited

CUTS is a subsidiary of Cambridge Enterprise Limited which can assist staff members who wish to undertake consultancy work. It provides a means of invoicing customers and determining correct VAT treatment, as well as bringing the consultancy work within the cover provided by the University's insurance policies. An administration fee is charged for the service. Further information and contact details are available on their website.

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