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Departmental responsibilities and Financial Regulations

The Financial Regulations state "Invoices must be raised in the name of the University of Cambridge showing the University's VAT number. Invoices must be raised using the UFS unless prior written consent is given by the Director of Finance. Invoices must be raised promptly (not more than one month subsequent to the transaction to which it relates), are properly recorded and processed and must comply with the VAT Regulations. Wherever possible, invoices must be raised in Sterling for settlement in Sterling. Where invoices are raised in a currency other than Sterling, any foreign exchange risk lies with the Department."

The Accounts Receivable (AR) module of UFS is used for customer record creation and maintenance, raising sales invoices, credit memos and debit memos to external and internal customers.

  • Invoice : new charge for sale of goods and services
  • Debit Memo : charges relating to a prior invoice (only to be used for external trading)
  • Credit Memo : amendments relating to a prior invoice or debit memo

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