The highest priority improvement as captured via the initial requirements-gathering phase of the FIDF project was to introduce a ‘Budget Management System’ which would allow cost centre owners to access information related to their budgets; expenditure to date and funds available via a simple to use web interface.
Some of the key activities performed during Phase 2 of the project were designed to support this particular initiative – as follows:
- Ability to assign an ‘Owner’ to a Cost Centre so that we can identify who is responsible for it.
- Adding commitments to the General Ledger so that the impact of outstanding requisitions and purchases are factored into the funds available calculations.
- Uploading non-Chest ‘PLANS’ to the finance system to allow departments to assign budgets at a local level.
Now that these activities have been successfully tested (and are being piloted in Phase 3), we are in a position to begin exploring the detailed requirements for a ‘Budget Management System’.
More information will be made available as this activity progresses.