Supplier invoices sent to the University of Cambridge

Invoice automation is coming to the University

This is how suppliers should invoice the University, unless you’ve been explicitly told otherwise by the department you’re dealing with.

NB: This does not apply where suppliers are sending XML/e-invoices. Those invoices should be sent via the existing method, and PDFs of these invoices should not be submitted.

Submitting invoices to the University

Please send all new invoices or credit notes to invoices@admin.cam.ac.uk

NB: This email address is for sending new invoices/credit notes only. If you are following up a previously submitted document please email the query address given below (sharedservicesfinance@admin.cam.ac.uk) or the departmental contact.

Invoice requirements

To be processed efficiently by our invoice management system, invoices need to include the following information:

Addressed to:

Institution/Department Name
University of Cambridge
Street name
City
Post code

Additional information:

  • Your business name and address 
  • Your VAT number 
  • Invoice number 
  • Invoice date 
  • Purchase order number (if you have been provided with a PO number, you must quote it) 
  • Description of the goods or services 
  • Currency, net amount, VAT and gross amount
  • Your bank details

File attachment requirements

Invoices need to be submitted in the following format:

  • One invoice per attachment 
  • Please use the following file formats: 
  • PDF (Standard supported PDF) 
  • TIFF Format (Group IV monochrome and 300dpi)  
  • Please include any back up on the invoice file itself. If you attach additional PDF/TIFF back up files our system will treat each as a separate invoice, so please zip these prior to sending.

Please only submit new invoices or credit notes to the invoices@admin.cam.ac.uk address for processing.

Have a query?

If you have a query, statement or document that doesn’t meet to the above requirements you can use the sharedservicesfinance@admin.cam.ac.uk or your departmental contact.