skip to content
 

Procurement Services

The University Group Procurement team is fully functional whilst working remotely. We will continue to support you and your needs in these difficult times, but please be aware it may take us a little longer than usual to respond to or resolve your queries than in normal times.

Deliveries

Q. I was expecting to make a delivery. Should I still deliver it? Where should I deliver it to?
A.
Check delivery arrangements with the department who ordered prior to attempting delivery. If you need further contact details, departmental contacts can be found here.


Accounts Payable

If you currently send us paper invoices

Our offices and buildings are mostly closed and not accepting mail therefore, if you currently send invoices to us in paper form through the postal service please submit all future invoices via electronic means in order to ensure there are no delays in payment. If you are concerned we may not have received invoices already posted, please issue a statement of account and we will advise you of any copy invoices required.

Format

Invoices should be submitted as a single PDF document per invoice to the email address as advised below. You can attach multiple invoices to a single email, but each invoice must itself be a separate PDF. Please note if you invoice more than one department you may need to send the PDF invoices to different email addresses.

Email address to use

The University comprises many separate departments, most of whom receive their own paper invoices directly. Similarly, for receiving PDF invoices most departments have their own email addresses.

  • If you already send PDF invoices by email, continue with your current process, don't change the email address you use;

  • If a department has contacted you recently and given you an email address to use, please send PDF invoices to that address;

  • If you have the email address of your contact in the relevant department, please email them to check that is the correct email address to which to send PDF invoices;

  • If you don’t have an email address for the department, look for the relevant department using the link below

Departmental AP Email Addresses (pdf)

  • Search: You can search for a postcode, department code (as per first two digits of original Purchase Order number) or department name by using the search functionality within your browser/Adobe reader once the file is open (Ctrl-F is usually the easiest. CMD-F for Mac users).
  • Email: The email addresses are linked within the document so you can click on them to begin correspondence.
  • Version: Please ensure you are using latest version from this page rather than a saved local copy. The version date is at the bottom of the document.

Further assistance

If you can’t find the relevant email address to which to send an invoice, please contact our AP Helpdesk (details in the sidebar) and they will find the best email address for you.


Payments

We continue to make regular weekly supplier payments, typically arriving in bank accounts on a Monday.

For any invoice or payments queries please contact the AP Helpdesk.

 

CORONAVIRUS/COVID-19
FOR STAFF

Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

Contacts

Procurement Services

Accounts Payable Helpdesk

Raven Login

Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:
Login with Raven