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Shared Services Finance provides support to University departments with their Accounts Payable processing.

We are based in Greenwich House within the Finance Division.

As at January 2019, we process Accounts Payable transactions in 151 department codes.

For further information on the services offered please contact Shared Services on


Fast Track Employee Expenses.

Employee expense claims submitted through to this email address by the close of Wednesday will be paid to the employee’s bank account on the following Monday by BACS (Bank Holiday arrangements as advised by Finance Division).

This is an optional service, if you would like to continue to submit your employee expense claims in the wallets via UMS or as scanned batches to you can continue to do so, however, please pick one method of submission not a mixture of both methods.

Please note the following:

  • This email should be used for EMPLOYEE expense claims only (claims for non-employees should be sent through to Shared Services in your usual way).
  • Please send a scan of the CLAIM FORM ONLY (no receipts or backing documents– these should be retained in the department).
  • Please ensure claim forms are legible, typed or handwritten using block caps, fully completed including last 4 digits of bank account used by Payroll, line descriptions & valid coding.  They should be authorised by the Department in accordance with the University’s expenses policy.
  • The employee should already be set up as a supplier in CUFS.
  • The email subject line should contain the following information: Dept. Code and the number of claims being submitted e.g. AG EXP x4.
  • If you are submitting more than one claim please scan all claim forms as a single PDF.
  • Claims should be emailed from the department generic accounts email address or our known accounts contacts within the department.  We will not accept emails from the claimant.
  • If we are unable to process your claim we will send a rejection email advising the reason for the rejection to the email address we received the claim from, not the employee the claim relates to.
  • Claims can be submitted throughout the week, though we anticipate Tuesdays will see the heaviest volume of emails as this is the cut-off day, please do not ‘save up’ your claims and submit them all on a Tuesday.

I hope that you will find this a valuable addition to our service offering.

If you have any questions please do not hesitate to ask.


Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

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