The rules and procedures around making customs declarations are complex and varied and we strongly advise that departments appoint a customs agent to deal with these on the University's behalf for both imports and exports.It is recommended that departments arrange agents early in the process as many are experiencing an upturn in demand currently.
Contents:
- Finding an agent
- What will my carrier/agent need to know?
- Customs Procedure Codes
- What documentation do I require from the agent/supplier?
- Appendix A : Instructions to agents/carriers re Import VAT and custom duties requirements
- Agents FAQs
Last updated 2 Mar 21
Finding an agent
You can hire a person or business to deal with customs for you, such as:
- freight forwarders
- customs agents or brokers
- fast parcel operators
What they can do for you (and who will be liable) depends on:
- the services they provide
- what you want them to do
- the commercial agreement you have with them
Agents cannot act on our behalf without written instructions from us. The instruction must show whether they’re acting for us directly or indirectly.
What else will my carrier / import agent need to know?
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The University’s VAT registration number – GB 823 8476 09
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The University’s EORI number- GB823847609000
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Instruct the agent to use Postponed VAT accounting and to make standard customs declarations.
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The Commodity Code that is being used (also called HS code).
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If relief from Import VAT and/or Import Duty can be claimed (eg scientific equipment or medical exemption), the agent should use the correct Customs Procedure Code and you will need to provide an NIRU Certificate [available from the University Tax Team] and/or an Import VAT Relief Certificate.
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You may also need to provide import license certificates
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If you wish to claim for preferential duty rates (0%) because of the EU/UK trade deal, you need to ask the supplier to provide evidence to the University of the Country of Origin of the goods.This should be via a statement of origin.
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INCOTERMS that will apply to the movement of the goods. Where possible, University Standard Terms & Conditions should be used – DDP INCOTERMS (Delivery Duty Paid).
Customs Procedure Codes
The customs procedure code (CPC) is used to identify the customs (and/or excise) regimes that the goods are being entered into and removed from (if applicable). They are a seperate field on both import and export declarations and should not be confused with commodity codes.
They are a seven-digit code:
- the first two digits identify the procedure for which the goods are being entered e.g. removal from a warehouse, entry for free circulation (code 40)
- the second two digits identify the CPC regime that the goods are being released from e.g. 00 if no previous CPC
- the final three digits are national codes that provide more detail
Within the University the most common CPCs are: | |
40 00 000 | Goods entered into the UK for home use which were not previously held in a customs/excise regime |
40 00 C07 | Low value imports, goods in single consignment entered to commodity code with highest duty rate |
40 00 C13 | as above but where the goods qualify for scientific relief |
For more information see HMRC's website https://www.gov.uk/government/publications/uk-trade-tariff-customs-proce...
Documentation required from agent/supplier
Once the goods have entered the UK, the customs agent and/or supplier will need to provide the following to the University. You must retain these documents for 6 years:
- airway bill/bill of lading
- delievry note
- proof of origin
- C88 (official Customs evidence)
- commercial invoice
Instructions to give to import agent/carriers to advise them of our import VAT and customs duty requirements - suggested wording
Dear XXXXX,
POSTPONED VAT ACCOUNTING & STANDARD CUSTOMS DECLARATIONS
We would like to confirm the following:
- From 1 Jan 2021, we do want to use the postponed VAT accounting (PVA) scheme for all of our imports (EU and Non-EU).
- From 1 Jan 2021, we do want to use standard declarations for CUSTOMS DUTY purposes for all of our imports (this is different to postponed VAT accounting).
We do not want to use the CUSTOMS DUTY deferred declarations for EU imports that has been introduced.
- VAT number: 823 8476 09
- EORI number: 823 8476 09 000
Would you please confirm that you have updated your records to record our instructions.
DHL/FEDEX The University Tax Team has already confirmed with DHL and FEDEX that we wish to use Postponed VAT Accounting and standard Customs Declarations. However, please do confirm this with them. |