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Departments should notify the Insurance Section of any purchase, sale or destruction of vehicles. Departments should also check the licences, age, driving qualifications and driving convictions history of drivers. Compliance with Department of Transport requirements is a departmental responsibility.

Certificates of Motor Insurance are distributed to Heads of Departments every August and should be held in a safe place. Photocopies of the Motor Insurance certificate and details of the claims procedure should be kept in every vehicle and drivers should be made aware of the whereabouts of the documentation, the process for emergencies and making a claim.