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When agreeing contracts with consultants and other external professionals, please ensure that care is given to specifying what level of travel expenses the University is willing to recompense the consultant for as part of his contract of services. In general the consultant recharges should be of a no higher level than that which we would expect our employees to be entitled too. The consultant etc. should include any charges for their expenses on their invoice alongside their other fees and as it is part of their contract of service it will normally be liable to VAT.