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Where employees require visas and vaccinations for overseas business travel any costs incurred will be reimbursed by the University.


Staff are encouraged to contact the Occupational Health Service who have experienced staff who can provide appropriate vaccinations, malaria prophylaxis and first aid kits at prices considerably cheaper than those available from travel clinics.

Reimbursement should be either via the Expenses claim or by an Internal Trading invoice if using the services of Occupational Health.

Tax Implication

Visas and vaccinations provided for overseas business trips are not taxable and hence do not need to be recorded on the P11D.


Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

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