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Inventory

NOTE: The material on this page is ONLY relevant to those departments who use the Inventory module. Currently these are :

University Centre
Physics
Chemistry
Veterinary Medicine
Pharmacology

Training Resources

  • Inventory Stores User (course manual [1])
  • Inventory Stores Supervisor (course manual [2])

Reference Material

Documentation Supporting materials
Ordering Stock
  • Raising a Purchase Order [3]
  • Amending the Price on an Inventory Order [4]
  • Completing the PO Shipments Tab [5]
  • Using the PO More Tab [6]
  • Status Tab on Purchase Orders [7]
  • PO Distribution Lines [8]
  • Approving Purchase Orders [9]
  • Changing the VAT Rate [10]
  • Receiving Goods [11]
  • Returns to Supplier [12]
 
Issuing Stock
  • Issuing and Returning Stock [13]
  • Entering a Stock Issue/Return to a Departmental Account [14]
  • Entering a Stock Issue/Return to a Grant [15]
  • Entering a Stock Issue/Return to an Accounting Alias [16]
  • FIFO Costing Method [17]
 
Stock Takes
  • Stock Takes [18]
  • Define Sub Inventories for Counting (Recording Stock Takes: Step 1) [19]
  • Complete Inventory Transactions (Recording Stock Takes: Step 2) [20]
  • Perform Snapshot (Recording Stock Takes: Step 3) [21]
  • Tag Generation (Recording Stock Takes: Step 4) [22]
  • Printing Stock Sheets (Recording Stock Takes: Step 5) [23]
  • Physically count the stock (Step 6)
  • Entering Tag Counts (Recording Stock Takes: Step 7) [24]
  • Launching Adjustments (Recording Stock Takes: Step 8) [25]
 
Reporting and Management
  • Sub-inventories [26]
  • Finding Stock Information [27]
  • On-hand Quantities [28]
  • Viewing Material Transactions [29]
  • Viewing Old Inventory Transactions [30]
  • Viewing Transaction Summaries [31]
  • Monthly Material Account Detail Report [32]
  • Physical Inventory Accuracy Analysis Report [33]
  • Buyers Requisition Action Required Report [34]
  • Investigating Potential Problems [35]

Quick Reference Guides (QRGs) :

  • Monthly Material Account Detail Report [36]
  • Physical Inventory Accuracy Analysis Report [37]
  • Buyers Requisition Action Required Report [38]
  • The Reporting Catalogue [39]

Source URL: https://www.finance.admin.cam.ac.uk/training/docs/inventory

Links
[1] https://www.finance.admin.cam.ac.uk/files/inv_user.pdf
[2] https://www.finance.admin.cam.ac.uk/files/inv_supervisor.pdf
[3] https://www.finance.admin.cam.ac.uk/files/inv_crtpo.pdf
[4] https://www.finance.admin.cam.ac.uk/files/inv_amndprc.pdf
[5] https://www.finance.admin.cam.ac.uk/files/inv_shpmtstb.pdf
[6] https://www.finance.admin.cam.ac.uk/files/inv_pomrtb.pdf
[7] https://www.finance.admin.cam.ac.uk/files/inv_postatus.pdf
[8] https://www.finance.admin.cam.ac.uk/files/inv_dstrbtlns.pdf
[9] https://www.finance.admin.cam.ac.uk/files/inv_aprvpo.pdf
[10] https://www.finance.admin.cam.ac.uk/files/inv_chngpovat.pdf
[11] https://www.finance.admin.cam.ac.uk/files/inv_rcvgoods.pdf
[12] https://www.finance.admin.cam.ac.uk/files/inv_rtntosplr.pdf
[13] https://www.finance.admin.cam.ac.uk/files/inv_issstck.pdf
[14] https://www.finance.admin.cam.ac.uk/files/inv_stcktogl.pdf
[15] https://www.finance.admin.cam.ac.uk/files/inv_stcktogrnt.pdf
[16] https://www.finance.admin.cam.ac.uk/files/inv_stcktoalias.pdf
[17] https://www.finance.admin.cam.ac.uk/files/inv_fifo.pdf
[18] https://www.finance.admin.cam.ac.uk/files/inv_stcktks.pdf
[19] https://www.finance.admin.cam.ac.uk/files/inv_dfnsubinv.pdf
[20] https://www.finance.admin.cam.ac.uk/files/inv_cmplinvtrns.pdf
[21] https://www.finance.admin.cam.ac.uk/files/inv_pfrmsnpsht.pdf
[22] https://www.finance.admin.cam.ac.uk/files/inv_taggen.pdf
[23] https://www.finance.admin.cam.ac.uk/files/inv_prntstcksht.pdf
[24] https://www.finance.admin.cam.ac.uk/files/inv_entrtagcnt.pdf
[25] https://www.finance.admin.cam.ac.uk/files/inv_lnchadj.pdf
[26] https://www.finance.admin.cam.ac.uk/files/inv_subinv.pdf
[27] https://www.finance.admin.cam.ac.uk/files/inv_fndstkinf.pdf
[28] https://www.finance.admin.cam.ac.uk/files/inv_onhndqnt.pdf
[29] https://www.finance.admin.cam.ac.uk/files/inv_mtrltrns.pdf
[30] https://www.finance.admin.cam.ac.uk/files/inv_owdtrnsc.pdf
[31] https://www.finance.admin.cam.ac.uk/files/inv_trnssmr.pdf
[32] https://www.finance.admin.cam.ac.uk/files/inv_mnthrep.pdf
[33] https://www.finance.admin.cam.ac.uk/files/inv_physaccrcrep.pdf
[34] https://www.finance.admin.cam.ac.uk/files/iproc_brarr.pdf
[35] https://www.finance.admin.cam.ac.uk/files/inv_invprblms.pdf
[36] https://www.finance.admin.cam.ac.uk/files/inv_qrgmmadr.pdf
[37] https://www.finance.admin.cam.ac.uk/files/inv_qrgpiaar.pdf
[38] https://www.finance.admin.cam.ac.uk/files/iproc_qrgbrarr.pdf
[39] http://www.reports.finance.admin.cam.ac.uk/catalogue?area=6&field_category_tid=34&field_report_style_tid=All&combine=