Supplier Set Up

Access to the Online Supplier Search and Request Database

Tip: If the site times out due to inactivity, try refreshing your browser or logging out and back in. For further assistance see the guidance notes documents below.

There are two levels of access to the supplier database:

FULL ACCESS: Within each department, there will be members of staff (Key Contacts) with access to the supplier database for searching and requesting a new supplier or amending or reactivating an existing one. As well as your RAVEN id and password you will also need additional authorisation and setup from Accounts Payable. Please note that not all staff will have these access rights. If you do not have access and feel that you should, please advise your departmental administrator and if appropriate they may approve and request access with Accounts Payable.

• Guidance on using the full Supplier Database

SEARCH ONLY: There is also a facility for employees who use CUFS to use the database to perform supplier searches only. You can search the database by numerous methods, for example by a specific name of a supplier, VAT number/company registration number or by various keyword and commodity options where you are looking for a supplier of a particular type of goods or service.

• Guidance on using the Search-only facility

Anti-slavery and anti-trafficking Policy

In support of the University Council policy - Anti-slavery and anti-trafficking statement and policy it is a requirement within the new Online Supplier Search and request Database, for departments to confirm that our suppliers conform to the Anti-slavery and anti-trafficking policy – Management of Suppliers (New and Current) as detailed in the reporter.

The document here outlines the basic policy, provides guidance on what is required from you and includes a ‘Modern Slavery Supplier Compliance Statement’ that we would expect suppliers to sign and return to us prior to us setting them up on the database, this document also details what is required where a formal contract already exist.

A note about Preferred Suppliers

Preferred suppliers have been approved by Procurement Services and have already agreed to the University general terms and conditions, we may also receive preferential rates and their credit terms will be in line with ours. In general we should use preferred suppliers whenever possible and they should be considered before making a request for a new supplier.

The system will prompt you with preferred supplier details when you search, these will be highlighted in green.

For more on preferred suppliers visit the Procurement services website.

E-Invoicing Suppliers

Below is a current list of suppliers that currently use e-invoicing, a method to transmit invoices electronically to the University.

Click here for information on how e-invoicing works.
 

High Street Suppliers

You should avoid high street suppliers where possible, as in general they will not provide the same credit facilities or preferential rates as larger companies offer and warranties may not be valid in some instances where we buy domestic goods that may be used in a commercial environment.

Marketplace suppliers

A number of University key suppliers have catalogues available on our electronic marketplace which is accessed via CUFS. A list of these suppliers is available at:

• Marketplace Suppliers

Contact us

For assistance with using the Supplier Search and Request system and general supplier enquiries please contact the Accounts Payable office:
Email: UFS_Suppliers@admin.cam.ac.uk
Telephone: (7)65097 
Fax: (7)65094