Purchasing

UFS version 12.2 - due Mon 22 November 2021
The University is in the process of updating its finance system to version 12.2, and this will result in a number of changes to the iProcurement module. Guidance materials and courses have been updated and are now available from the iProcurement Guidance page A short summary of the main changes is also available here.

UFS version 12.2 - due Mon 22 November 2021

The University is in the process of updating its finance system to version 12.2, and this will result in a number of changes to the iProcurement module. Guidance materials and courses have been updated and are now available from the iProcurement Guidance page

A short summary of the main changes is also available here.

Many people within the University are involved with the procurement process in one way or another. Suggested training and development in this area will thus depend very much on the individual's role and their level of responsibility. Below is a summary of the training resources currently available.

There are four iProcurement courses, users will be required to do some or all of these depending on the required responsibility

Once the key contact has requested access, the user will be sent an email with links to the courses that need to be completed before access is granted

Introduction to iProcurement
Buyers Work Centre
Autocreating
Approving

To order and receive goods, works and services, creating purchase orders, receipting and approving
Requisitioners
Introduction to iProcurement This course teaches users how to request goods/services required for their role using the UFS iProcurement module. Booking onto this course can only be done through your department Key Contact	Course information
Modern Slavery Act The University and all its staff have a responsibility to ensure that their dealings, and the supply chains of those who we trade with are free from any sort of modern slavery in compliance with the Modern Slavery Act 2015. This online course guides you through some facts and figures relating to Modern Slavery and Human Trafficking and highlights warning signs you need to be aware of.	Book a place
Buyers Buyers will need to complete the Introduction to iProcurement course plus a selection of the following, depending on the role they will be undertaking
Buyers Work Centre This course teaches users how to search for orders, amend tax codes, cancel lines or orders and print purchase orders within the Buyers Work Centre. Booking onto this course can only be done through your department Key Contact	Course information
Autocreating This course teaches users how to autocreate requisitions into orders within UFS iProcurement module. Booking onto this course can only be done through your department Key Contact	Course information
Approving This course teaches users how to approve orders within UFS iProcurement module. Booking onto this course can only be done through your department Key Contact	Course information
Modern Slavery Act The University and all its staff have a responsibility to ensure that their dealings, and the supply chains of those who we trade with are free from any sort of modern slavery in compliance with the Modern Slavery Act 2015. This online course guides you through some facts and figures relating to Modern Slavery and Human Trafficking and highlights warning signs you need to be aware of.	Book a place
Other Guidance
Open purchase order report This material will guide you through the month end process for iProcurement, with particular reference to the open purchase order report	Start the course

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