Generally, the University will neither pay nor reimburse the costs of personal healthcare.
Tax treatment of health and wellbeing costs [1]
This table forms part of the Employee Expenses policy. Any deviations from the policy must adhere to the key principles [2] and be authorised by the Head of Institution. Where appropriate, any claims must also align to the funder’s terms and conditions.
Expense category | Allowable expenses | Guidance / Additional information |
---|---|---|
Eye tests and glasses |
Any employee who is a regular user of a Visual Display Unit, may request an eyesight test through Occupational Health. Tax treatment [3] |
See safety guidance [4] for display screen equipment on the Health & Safety web pages. Where approved by Occupational Health, can reclaim: • up to £25 towards the costs of eye test • up to £50 towards the cost of glasses prescribed specifically for VDU use |
Medical insurance, medical treatment, counselling, gym membership, childcare |
The University will not reimburse any expenses associated with these categories. Tax treatment [5] |
If, in exceptional circumstances, the University does agree to reimburse such costs, the Employment Tax section [6] must be consulted to consider potential tax implications. |
Links
[1] https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5b-expenses-and-benefits/additional-18#taxhea
[2] https://www.finance.admin.cam.ac.uk/employee-expenses-policy/key-principles
[3] https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5b-expenses-and-benefits/additional-18#eye
[4] https://www.safety.admin.cam.ac.uk/subjects/workplace/display-screen-equipment
[5] https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-5b-expenses-and-benefits/additional-18#med
[6] mailto:employmenttaxqueries@admin.cam.ac.uk