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Cup of coffee with a pile of receipts

This policy sets out the rules  and key principles in relation to the incurring, reclaiming, and processing of expenses for employees. The supporting annex provides claimants with an overview of the conditions applicable to distinct categories of spend and allowable exceptions.

Version history

This version represents as a single, more accessible document the existing policy, previously incorporated within chapter 5b of the Financial Procedures Manual (FPM). The main changes between this document and the content previously included in the FPM reflect the introduction of the Concur expenses system, updates to tax treatment, alignment with the University Sustainable Travel guidelines and confirms current accepted practices.

Approved by the University Finance Committee: 10 July 2023
Approved by Council: 18 September 2023
Effective from: 1 October 2023




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