The information below is for the reference of suppliers who have already moved to The University of Cambridge’s new accounts payable (AP) invoice automation system.
If you’re an existing supplier, we’ll let you know when to start using the process detailed below. If you haven’t been contacted about using the new system, please continue to submit your invoices as detailed under Submitting invoices to the University for payment [1].
Submitting invoices under the new process
Once you move across to the new process, please send all invoices or credit notes to invoices@admin.cam.ac.uk [2]
Invoice requirements
To be processed automatically by the new system, invoices need to include the following information:
Addressed to:
Institution/Department Name
University of Cambridge
Street Name
City
Post Code
File attachment requirements
To be processed automatically by the new system, invoices need to be submitted in the following format:
Please only submit invoices or credit notes to the above address for processing. If you need to send a query, statement or document that doesn’t meet to the above requirements you can use the sharedservicesfinance@admin.cam.ac.uk [3]
Avoiding delays
To minimise the risk of delays, please be mindful of the following:
University of Cambridge Departments using Invoice Automation
The University is rolling Invoice Automation out across its 180 departments in phases across 2024 and 2025. Below is a list of the departments that have adopted the new process with their go-live date:
Academic Division | 18/11/2024 |
Accommodation Syndicate | 18/11/2024 |
Administered Funds | 18/11/2024 |
Associated Bodies & Custodian A/C's | 18/11/2024 |
Cambridge Research Office | 18/11/2024 |
Cambridge University Farm | 18/11/2024 |
Central Admin | 12/11/2024 |
Cross-School initiatives Hub | 18/11/2024 |
Estates Division | 12/11/2024 |
Estates Division - Administration | 12/11/2024 |
Finance | 12/11/2024 |
Human Resources | 18/11/2024 |
Investment Accounting (CMAF) | 18/11/2024 |
Investment Accounting (CUEF) | 18/11/2024 |
Legal Services Division | 18/11/2024 |
North West Cambridge | 18/11/2024 |
Office of External Affairs and Communication | 18/11/2024 |
School of Clinical Medicine | 18/11/2024 |
School of the Physical Sciences | 18/11/2024 |
UAS Office | 12/11/2024 |
University Centre | 18/11/2024 |
Yusuf Hamied Department of Chemistry | 18/11/2024 |