Transaction codes

Purchasing transaction codes

These are four characters in length and generally begin with an E followed by a category code. Where the category code is less than three characters UFS adds a "Z" as the fourth character when it generates the transaction code.

Category codes

The first letter of the category code identifies the commodity group, whilst the subsequent characters describe the item in more detail. Click on each of the commodity groups below to see the full range of category codes for each area.

A [1] [1]Audio-visual and Multimedia [1]
B Library and Publications [2]
C Catering Supplies and Services [3]
D Medical, Surgical and Nursing Supplies and Services [4]
E Agricultural/Fisheries/Forestry/Horticultural Supplies and Services [5]
F Furniture, Furnishing & Textiles [6]
H Cleaning Materials & Equipment, Janitorial supplies [7]
J Utilities [8]
K Computer [9]
L Laboratory & Animal House Supplies and Services [10]
M Workshop & Maintenance Supplies (Lab and Estates) [11]
P Printing [12]
Q Telecommunications, Postal and Mail Room Services [13]
R Professional & Bought in Services [14]
S Stationery & Office Supplies [15]
T Travel & Transport ( [16]incl [16]. Vehicle hire and subsistence) [16]
U Safety & Security [17]
V Vehicles (Purchase, Lease, Contract Hire) [18]
W Estates & Buildings [19]
X Miscellaneous/unclassified [20]

The list of purchasing codes can also be downloaded as a PDF file:

Purchasing and Inventory Categories [21]

Review of expenditure transaction codes in the E* range**

Where transaction codes existed ending in 0, A and Z with identical descriptions, the 0 and A codes have now been disabled and users should use the code ending in Z. There are a few examples where only the 0 and A codes were identical. In these instances, the 0 code has been disabled and users should use the code ending in A.

Below is the list of codes which have been disabled with details of the alternative code to use.

Disabled A ending codes with alternative to use [22]

Disabled 0 ending codes with alternative to use [23]

Pay transaction codes

Sales /income codes

These generally start with

L ??? for sales
L_?? for donations
N ??? for interest from monies on deposit and income from the CUEF

Sales/income codes [26]

Links
[1] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-a
[2] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-b
[3] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-c
[4] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-d
[5] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-e
[6] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-f
[7] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-h
[8] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-j
[9] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-k
[10] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-l
[11] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-m
[12] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-p
[13] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-q
[14] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-r
[15] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-s
[16] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-t
[17] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-u
[18] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-v
[19] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-w
[20] https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes/category-codes-x
[21] https://www.finance.admin.cam.ac.uk/files/catcodes2013.pdf
[22] https://www.finance.admin.cam.ac.uk/files/disabledacodes.pdf
[23] https://www.finance.admin.cam.ac.uk/files/disabledzcodes.pdf
[24] https://www.finance.admin.cam.ac.uk/files/matrix_for_communication_with_overtime.pdf
[25] https://www.finance.admin.cam.ac.uk/files/pay_codes_bulletin.jul-16_v2.pdf
[26] https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-codes-1