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Transaction codes

  • Purchasing

  • Pay

  • Sales /Income


Purchasing codes

These generally beging with an E followed by three letters. The second character attributes it to one of the catergories below

  • A [1]  [1]Audio-visual and Multimedia [1]
  • B Library and Publications [2]
  • C Catering Supplies and Services [3]
  • D Medical, Surgical and Nursing Supplies and Services [4]
  • E Agricultural/Fisheries/Forestry/Horticultural Supplies and Services [5]
  • F Furniture, Furnishing & Textiles [6]
  • H Cleaning Materials & Equipment, Janitorial supplies [7]
  • J Utilities [8]
  • K Computer [9]
  • L Laboratory & Animal House Supplies and Services [10]
  • M Workshop & Maintenance Supplies (Lab and Estates) [11]
  • P Printing [12]
  • Q Telecommunications, Postal and Mail Room Services [13]
  • R Professional & Bought in Services [14]
  • S Stationery & Office Supplies [15]
  • T Travel & Transport ( [16]incl [16]. Vehicle hire and subsistence) [16]
  • U Safety & Security [17]
  • V Vehicles (Purchase, Lease, Contract Hire) [18]
  • W Estates & Buildings [19]
  • X Miscellaneous/unclassified [20]

The list of purchasing codes can also be downloaded as a PDF file:

  • Purchasing and Inventory Categories [21]

Review of expenditure transaction codes in the E*** range

Where transaction codes existed ending in 0, A and Z with identical descriptions, the 0 and A codes have now been disabled and users should use the code ending in Z. There are a few examples where only the 0 and A codes were identical. In these instances, the 0 code has been disabled and users should use the code ending in A.

Below is the list of codes which have been disabled with details of the alternative code to use.

  • Disabled A ending codes with alternative to use [22]

Disabled 0 ending codes with alternative to use [23] 


Pay transaction codes

  • ​Basic pay and overtime (from Aug 14) [24]
  • Casual pay and additional pay elements (from Aug 16) [25]

Sales /income codes

These generally start with

  • L ???  for sales
  • L_??   for donations
  • N ???  for interest from monies on deposit and income from the CUEF

Sales/income codes [26]


Source URL: https://www.finance.admin.cam.ac.uk/training/docs/ufs-codes/transaction-codes

Links
[1] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-a
[2] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-b
[3] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-c
[4] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-d
[5] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-e
[6] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-f
[7] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-h
[8] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-j
[9] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-k
[10] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-l
[11] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-m
[12] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-p
[13] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-q
[14] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-r
[15] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-s
[16] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-t
[17] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-u
[18] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-v
[19] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-w
[20] https://www.finance.admin.cam.ac.uk/training/docs/cufs-codes/category-codes-x
[21] https://www.finance.admin.cam.ac.uk/files/catcodes2013.pdf
[22] https://www.finance.admin.cam.ac.uk/files/disabledacodes.pdf
[23] https://www.finance.admin.cam.ac.uk/files/disabledzcodes.pdf
[24] https://www.finance.admin.cam.ac.uk/files/matrix_for_communication_with_overtime.pdf
[25] https://www.finance.admin.cam.ac.uk/files/pay_codes_bulletin.jul-16_v2.pdf
[26] https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-3-chart-accounts/section-3-transaction-codes-1