OPW Communications

Q. 29 Mar 2017 | Processing invoices received from OPW

Off Payroll Workers (OPW) are paid via the University Payment System using a UPS4 form which can be found here [1].

All OPW payments are processed by Finance Division Shared Services. The VAT element of the invoice will be recorded on CUFS with any associated purchase orders linked accordingly and VAT reclaims made.

When you receive an invoice from an OPW complete the UPS4 form, attach the approved suppliers invoice and send to Finance Division Shared Services at Greenwich House.

Please note that the Online Supplier Form used to request new supplier set up on CUFS has been updated to take account of the need to assess suppliers for OPW status. CUFS has also been updated to flag on invoice entry if a supplier has a Tax Clearance Number that indicates it is an OPW to prompt such invoices to be submitted to the Finance Division Shared Services for payment via the University Payment System.

Q. 22 Mar 2017 | CUFS system change to support rule changes....

CUFS SYSTEM CHANGE TO SUPPORT NEW HMRC RULE CHANGES FOR OFF PAYROLL WORKERS

Off Payroll Workers (OPW) will be paid via the University Payment System using a UPS4 form which can be found here [1].

All OPW payments will be processed by Finance Division Shared Services. The VAT element of the invoice will be recorded on CUFS and any associated purchase orders linked accordingly. More detailed guidance on this process will be available shortly.

Currently Tax Clearance Numbers (TCN) are only assigned to self-employed individuals via the old FD3 process. To meet the new legislative requirements the new FD3 process will incorporate an extended use of TCN to include suppliers who have been assessed for OPW status under the new FD3 process.

To help ensure that invoices are processed correctly CUFS has been updated to provide a warning on invoice entry if a supplier has a Tax Clearance Number that indicates it is an OPW. This is to prompt you to send such invoices to the Finance Division Shared Services for payment via the University Payment System.

If you have any queries about this communication, or you are currently negotiating or have already agreed a new contract with an individual where they provide services to the University (or Agencies providing such resource to the University) and need help or guidance on whether they meet the terms of the new tax legislation please contact the Taxation team on: selfemploymentstatus@admin.cam.ac.uk [2]

Issued by: Jo Hall - Head of Financial Systems.

Q. 21 Mar 2017 | Payment arrangements in advance of 6th April....

PAYMENT ARRANGEMENTS IN ADVANCE OF THURSDAY 6th APRIL - HMRC RULE CHANGES REGARDING INDIVIDUALS OR AGENCIES SUPPLYING SERVICES THROUGH A LIMITED COMPANY

The new legislation is enacted from the date a payment is made (not received) rather than the period of services supplied. As a result it is important that all invoices related to services provided up to and including 5^th April are processed with sufficient time to ensure they can be paid in advance of 6^th April.

Additional BACS and Cheque payment runs will be made on Wednesday 5^th April for this reason.

Where a supplier will fall under the criteria of Off Payroll Worker from 6^th April and their contract is due to finish shortly after 6^th April, please contact the Taxation Team on: selfemploymentstatus@admin.cam.ac.uk [2] for advice on how to handle payments owed.

Please note: If an invoice for March services is not paid on or before 5^th April, this invoice will be subject to the new regulations and will require PAYE and NIC deductions to be made.

If you have any queries about this communication, or you are currently negotiating or have already agreed a new contract with an individual where they provide services to the University (or Agencies providing such resource to the University) and need help or guidance on whether they meet the terms of the new tax legislation please contact the Taxation team on: selfemploymentstatus@admin.cam.ac.uk [2]

Issued on behalf of the Off Payroll Workers Working Group.