This chapter contains information on the basis that the University’s year end process works in line with the expected timetable.

If there are any changes, this will be communicated through:

• CUFS bulletins
• Finance User Group (FUG)
• School/NSI/UAS Finance Business Partners and institution Heads of Finance

Dates updated to reflect 2025 calendar

Staff contact list updated

Key notes:

• Inclusion of SoftCo
• Chest allocation removed

Purchasing:

• Deliver to Home (DTH) orders removed from the detailed instructions

Accounts Receivable:

• Invoice write off has been categorised into three monetary levels with a separate submission date for each form

Accounts Payable:

• Included processing of invoices using the SoftCo invoice automation system
• Added in additional task on processing supplier invoices in SoftCo

Grants

• Removed Barclaycard and Out of Pocket expenses activity

General Ledger:

• Chest Allocation Holdback Mechanism removed
• Clearing credit card expenditure content
• Included a sentence in Expenditure Accruals about non-fully processed invoices in SoftCo

Dates updated to reflect 2024 calendar

Staff contact list updated

Terminology:

• Departments now referred to as institutions
• School Finance Managers are now referred to as Finance Business Partners and institution Heads of Finance

Key notes include:

• Use of Shared Services
• Getting Posting in the correct period
• Cambridge University Endowment Fund postings
• Chest Allocation Holdback Mechanism
• Nil Net Book Value Assets
• Concur Barclaycard and out of pocket expenses

Email addresses in sections updated as appropriate