Introduction
Purpose of the Financial Procedures Manual
Financial Procedures is a guide to best practice for all staff with responsibilities for finance administration. The Procedures complement:
| The University's Financial Regulations | These set out the mandatory rules and framework for financial activities which all University staff must adhere to. |
| The University's Policy Against Bribery and Corruption | The University is committed to ensuring that high standards of integrity apply in all of its areas of operation and that all of its business is conducted in an honest and transparent manner. |
| Payment Card Industry Data Security Standards (PCI DSS) | An auditable set of standards designed to ensure certain card data is stored securely by us and any third party which stores, transmits or processes such card data on our behalf. |
| Sites and Buildings Regulations | The University of Cambridge Sites and Building Regulations as adopted and approved 19 March 2012 and then revised 21 July 2014. |
| UFS Guidance and FAQs | These provide more in-depth guidance on processsing transactions and extracting information from the University Financial System (UFS) |
How to use the procedures
Use individual sections for guidance on specific procedures, or use the Financial procedures as a whole to provide a comprehensive overview of best practice when administering the University finances. In addition, the Best Practice Guides offer examples and common scenarios of the procedures in practice.
Staff contacts
The following contacts are available to provide further advice and support:
- Accounts Payable
- Accounts Receivable
- Cash Management
- Finance Reporting
- Fixed Assets
- General Ledger codes
- General Ledger journals
- General Ledger reporting
- Inventory
- New user access
- New suppliers / amendments
- New customers / amendments
- Purchasing
- Research Accounting
- Research Grants - please refer to your Departments' Research Support Advisor/Administrator
- Finance Managers/Advisers for School and institutions
- UFS general enquiries
Keeping up to date
Mailing List for updates
Printed copies of amendments to existing Financial Procedures will no longer be distributed via the UMS. Alternatively, updates of any new or revised procedures will be emailed directly to the current list of Financial Procedures Manual (FPM) holders.
To be added to this mailing list please subscribe here:
Archive of changes from March 2021
Updates required
If you spot any errors on these pages or anything that is out of date please email FPM@admin.cam.ac.uk