Inventory (INV)

Module closes at 5pm on Friday 7 August

Essential Tasks	Final date for completion	✓
Physical stock take (all departments with stores)	Fri 31 Jul
Update Inventory module with results of stock take	Fri 7 Aug
Process all receipts and issues of stock up to 31 July	Fri 7 Aug

Finance Division key dates for information	Key Dates
Daily transfer from CUFS Inventory Module to General Ledger and Grants	Mon 3 Aug to Fri 7 Aug
Provide department with inventory reconciliation	Mon 10 Aug

In case of queries please email the Inventory Helpdesk [1] or call Ext 66780

Physical stock takes

All departments with stores (regardless of whether they are using the Inventory modules in UFS) are required to complete a physical stock count as at 31 July.

It is essential that all receipting into stores and issues from stores are up to date at year end so an accurate stock take can be completed on the last day of the financial year.

Inventory module users only

Enter results of stock count on the Inventory module - reviewing any material variances.
Ensure all receipts and issues of stock up to 31 July are processed. This includes issues to or returns from research grants.
Review and resolve any pending transactions.
Inform the Inventory helpdesk of any miscellaneous processing that is required.

Central and Research Accounting

Central and Research Accounting will:

carry out GL transfers (Inventory to GL)
process miscellaneous transactions on request
reconcile the Inventory and General Ledger valuations and provide departments with the reconciliation documents.