Inventory (INV)

Module closes at 5pm on Thursday 7 August

Essential tasks	Final date for completion
Physical stock take (all institutions with stores)	Thu 31 Jul
Update Inventory balances with the results of stock take	Thu 7 Aug
Process all receipts and issues of stock up to 31 July	Thu 7 Aug

Finance Division activities - for information	Key dates
Daily transfer from CUFS Inventory Module to General Ledger and Grants	Fri 1 Aug to Thu 7 Aug
Provide institutions with inventory reconciliation	Thu 8 Aug

Physical stock takes

All institutions with stores are required to complete a physical stock count as at 31 July (regardless of whether they are using the Inventory modules in CUFS)

It is essential that all receipting into stores and issues from stores are up to date of year end so an accurate stock take can be completed on the last day of the financial year

Inventory module users only

Enter results of stock count on the Inventory module - reviewing any material variances
Ensure all receipts and issues of stock up to 31 July are processed. This includes issues to or returns from research grants
Review and resolve any pending transactions
Inform the Inventory helpdesk [1] of any miscellaneous processing that is required

Central and Research Accounting (CRA) actions

Central and Research Accounting will:

carry out transfers to the General Ledger and Grants
process miscellaneous transactions on request
reconcile the Inventory and General Ledger valuations and provide institutions with the reconciliation documents

In case of queries contact the Inventory helpdesk [1] or tel. 66780