Cardholders are responsible for ensuring all transactions are processed in Concur by 15th of the month following the transaction.

The transactions must be supported by receipts/invoices. HM Revenue & Customs may consider un-receipted transactions to be taxable benefits. Any element of personal expenditure MUST be repaid to the University in full when the credit card expense form is submitted to Accounts.

NB.    A credit card slip is NOT supporting documentation, as it does not detail the specific goods/service purchased.

The Institution Head/Administrator verifies that transactions are:

• legitimate; and
• in compliance with the University’s Finance Regulations and the Credit Card Terms & Conditions.
• approved by the budget holder or an appropriate delegated person. The delegated person must not report to the cardholder