The Non-Pay Expenditure section of the procedures manual provides guidance on:
- Supplier Database
- Processing suppliers' invoices
- Payments
- Foreign currency transactions
- Credit card procedures
- Petty cash
Month End
It is best practice for departments to reconcile suppliers’ statements every month to ensure that they have recorded all invoices and credit notes taken. This process should be done regularly to ensure that operating results provide a true reflection of expenditure. The month end checklist requires departments to confirm several tasks linked to AP and suppliers have been completed.
Detailed guidance on Month End: Supplier Statements procedure is available.
Version History
Latest version update Jan 2025
| Version Number | Issue Date | Comments |
|---|---|---|
| 4.4 | January 2025 | Included paragraph regarding AP proformas into Section 2 |
| 4.3 | July 2024 |
Sections 5.7 and 5.11 updated following Internal Audit report to ensure that transactions are approved by an appropriate member of staff that does not report to the cardholder. |
| 4.2 | Jan 2023 |
Throughout the chapter:
Additionally Section 1 (Suppliers – header changed to Supplier Database)
Sections 4 (Foreign Currency) and 5 (Credit card procedures)
Section 7 (Petty Cash)
|
| 4.1 | Oct 2019 |
Updated IPO information in section 4.4: All IPO requests now go to Shared Services in the first instance. Non-Standard Process’ IPO header sheet PDF link updated, and Word link added |