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Payment Procedures

In general, payments from trust funds will be made by the departmental accounts team unless the trust fund is held centrally, in which case the payment requests should be sent to the Trust Funds Assistant in the Finance Division for processing.

In either case, requests for payment should be authorised by a manager of the trust fund, or if authority has been delegated, by the delegated person.

Fund Managers should ensure that there is adequate segregation of duties to ensure that the same person is not performing primary and secondary approval of expenditure. Where Fund Managers have delegated the responsibility for the approval of payments, this should be formally recorded, showing who may approve payments and to what level of expenditure.

To ensure the security of payments by cheque, the full name and address of the payee should be quoted, not just initials.

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