Policy Statement
This policy sets out the rules and key principles in relation to the incurring, claiming, approving, and processing of expenses for employees.
As a charitable organisation, the University has an obligation to ensure all funds are spent in a reasonable and cost-effective manner. This policy is designed to ensure clarity and consistency of application across the University.
Compliance with this policy is mandatory, in accordance with the University’s Financial Regulations 11.2 (Section D, Income and Expenditure) and 31.3 (Section J, Salaries and Staff Appointments).
Any permitted exceptions to this policy are set out in the Finance Procedures Manual, Chapter 5b.
In addition, the processed claims must also comply with:
- research sponsors’ or funding bodies’ terms and conditions where they are more prescriptive than those of the University
- tax legislation
- insurance requirements to ensure that the University maintains its duty of care to its employees
- the University policies on Anti-Bribery and Corruption, and Anti-slavery and Anti-trafficking
Scope
This policy applies to all employees of the University of Cambridge, working under a contract of employment, including employees on international assignments.
This policy applies to all University funds, regardless of source.