Departments charge expenditure (excluding Staff costs, Pooled labour, Overheads and Non-direct costs) using UFS iProcurement and Accounts Payables (AP) modules. When charging expenditure in these modules you need to enter the award, project and task number of the appropriate grant in the distribution screen. These fields must always be specified to allocate expenditure correctly in the Grants Module.
If expenditure processed through AP has been charged in error to a grant and needs to be transferred this must be done in AP, mirroring the original transaction. This ensures that VAT is correctly treated and a correct audit trail is maintained. See the UFS procedures for how to do this.