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6 Authority to Sign Contracts

6.1

Subject to Regulations 6.2, 6.3 and 18.4 Heads of Departments have authority to sign contracts in the course of the ordinary business of their Department in respect only of available funds for which they are responsible.

6.2

Contracts for the purchase, lease or licence of land or property or for the erection, demolition, substantial repair or alteration of buildings must be referred to EM and are subject to the Sites and Buildings Regulations (see further Regulation 32 and Explanatory Note in Section M). The Director of EM or the Registrary shall approve and sign all such contracts, provided all approvals required under Statutes, Ordinances and the Sites and Buildings Regulations have been given.

6.3

The Head of the Research Operations Office shall approve and sign all contracts relating to sponsored research activity.

6.4

Subject to Regulations 6.2 and 6.3 the following persons have authority to sign contracts affecting more than one Department

  • the Vice-Chancellor;
  • a Pro- Vice-Chancellor;
  • the Chair of the Faculty Board or Head of School where all the Departments affected are in that Faculty or School;
  • the Registrary;
  • the Director of Finance; and
  • Head of Procurement Services.

 

7 Sealing

7.1

The following persons have authority to authorise affixing of the University's seal, where any necessary approvals are in place:

  • the Vice-Chancellor;
  • a Pro-Vice Chancellor;
  • the Registrary; and
  • the Director of Finance; and
  • (for assignment of University intellectual property) the Head of the Research Operations Office.

 

8 Documentation, Liability and Performance

8.1

The person having authority to execute a contract is responsible for its safekeeping. If required, the Registrary will keep the documentation for contracts affecting more than one Department.

8.2

Departments are responsible for meeting obligations and for all costs or losses arising from contracts entered into by or for them.

8.3

Contract performance shall not begin before:

  • all necessary approvals have been obtained; and
  • the contract has been executed or the person having authority to execute the contract gives prior written consent, which consent shall normally be given only if key terms have been agreed and the risks created by delay outweigh the risk of proceeding prior to full contractual agreement.

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