Terms in capitals are defined in Schedule 2 where necessary to aid interpretation.
The Council is responsible for the supervision and management of University resources and finances. The purpose of these Regulations is to provide sound arrangements for internal financial management, accounting and control, promote best value for money and fulfil the University's legal and financial obligations.
These Regulations apply to
- all University Income and Business;
- all Staff; and
- all Departments and University subsidiary companies but not Cambridge University Press or Cambridge Assessment.
2 Ethical Principles
University Business shall be conducted in accordance with the Nolan Principles: selflessness, integrity, objectivity, accountability, openness, honesty and leadership.
Staff must ensure that
- neither their conduct of University; nor
- the conduct of any person or organisation entering into any contract or arrangement with the University contravenes the Bribery Act 2010. (See Financial Regulation 20).
There are four offences under the Bribery Act;
- Bribing another person;
- being bribed;
- Bribing a foreign public official; and
- failure to prevent Bribery
Staff must not use their authority or office for personal gain and must always seek to uphold and enhance the standing of the University.
Staff must declare to their Head of Department any personal interest, which may affect any University Business and act in accordance with the instructions given as to management of any conflict.
Staff must seek written permission from their Head of Department before accepting gifts or hospitality directly or indirectly from suppliers, other than low value items such as a gift worth less than £25 or hospitality worth less than £50. Receipt of gifts or hospitality must not influence or appear to influence the choice of supplier or prejudice the University's reputation. If in doubt, gifts and hospitality must be refused. Excessive or lavish gifts or hospitality may constitute Bribery.
Where Heads of Department have a conflict of interest or wish to accept gifts or hospitality (other than low value items) they must seek the advice of the body or person to whom they are responsible, for example Head of School, management board or General Board, and act as advised.
3 Staff Responsibilities
Staff shall, irrespective of sources of funding:
- comply with these Regulations and Statutes, Ordinances and University policies;
- take all necessary advice;
- assess and manage risks (including to health and safety) entailed in University Business they transact;
- safeguard University property and Income for which they are responsible;
- use University resources economically, efficiently, effectively and secure value for money;
- ensure compliance with all obligations in contracts relevant to them entered into by or on behalf of the University; and
- comply with the University's legal, financial, administrative and other obligations including to HEFCE, HM Revenue and Customs and other government authorities.
Non-observance of these Regulations may result in disciplinary action.