A credit card expenses form should be completed each month detailing each transaction and its purpose.
The form must be supported by receipts/invoices. HM Revenue & Customs may consider un-receipted transactions to be taxable benefits. Any element of personal expenditure MUST be repaid to the University in full when the credit card expense form is submitted to Accounts.
NB. A credit card slip is NOT supporting documentation as it does not detail the specific goods/service purchased.
The documentation should then be attached to a copy of the credit card statement and authorised by the Departmental Head/Administrator to verify that transactions are:
- legitimate; and
- in compliance with the University’s Finance Regulations and the Credit Card Terms & Conditions
The Barclaycard statement may be used as a substitute for the credit card expense form but, receipts must be attached and the statement still authorised as per above.