Where a prospective customer has requested a quotation (or it is considered appropriate to issue one), use the template from the Finance Division web page. The issue of a quote and its subsequent acceptance by the customer guarantees the application of the University’s STC.
Each quotation must be given a sequential reference number, prefixed with the institution code. Quotations that are not accepted must be retained for three years, and those accepted for six years, as they form part of the University’s business records. The University STC should be attached to the quotation and forwarded to the prospective customer, or the customer provided with a web link to the STC on the Finance Division page.
The quoted prices must be exclusive of VAT or any other taxes unless stated otherwise. It should be made clear that the price quoted includes handling, freight, packaging, insurance, and any other similar costs which might be applicable. If, as part of the supply to the customer, goods are ordered for delivery outside the UK, we are responsible for import duties, whatever they may be at the time of delivery or release to the customer.
Quotations are valid for 90 days unless a different period is specified on the quote itself.7
7 Clause 2.1 & 2.2 of the University’s Standard Terms & Conditions
Latest version 17 April 2024