Schedule 2 - Definition, Advice and Guidance

Definitions and Interpretation

BriberyAs defined in the University's Policy against Bribery and Corruption.
CertifyingCompletion of Procurement Services' on-line dispensation form.
Construction Related ProcurementThe procurement of goods or services which could not be procured separately from the construction or alteration of a building (for example lift maintenance, the procurement and installation of equipment including air conditioning are not Construction Related Procurement).
CUEFThe Cambridge University Endowment Fund in which the main University endowments are pooled.
CUFSCambridge University Financial System.
Department, Head of DepartmentAs defined in Regulation 4.1
Deposit AccountA University-wide facility that allows Departments to invest surpluses.
EDThe University's Estate Division
Embedded CompanyA third-party organisation (often but not always a company) occupying University premises or whose employees' normal place of work is on University premises, other than as temporary visitors or to provide services to the University.
Environmental Sustainability PolicyAs approved from time to time by the Council.14
Framework ContractAny framework contracts approved by Procurement Services.
FraudAs defined in the University's Policy against Bribery and Corruption.
LeasingA third party (including a supplier or a finance company) makes available for the University's use assets owned by the 3rd party (ownership never vests in the University), for which a rental payment is made for a period of use; as distinct from an arrangement which amounts to borrowing to fund the possible acquisition of assets.
MarketplaceAny supplier catalogue or process for obtaining offers which is made available electronically through CUFS.
Nolan PrinciplesThe seven principles identified by the Committee on Standards in Public Life.
Planning and Resources CommitteePlanning and Resources Committee of the Council and the General Board.
Procurement ServicesThe University's Procurement Services section of the Finance Division.
Procurement ProceduresThe guidance and model documents on procurement in the Financial Procedures Manual or published on the Procurement Services web pages.
ProposalsProposals submitted in writing (see the definition of Written below)
QuotesQuotes submitted in writing (see the definition of Written below) 
StaffAll employees, including temporary and casual workers, irrespective of whether their appointment specifically includes financial responsibilities and however their employment is financed: together with anyone else who has any responsibility for the administration, management or expenditure of any University Income or conducts any University Business.
Total Value

The contract value or estimated value as follows:

  1. fixed period contract - the total price to be paid, or which might be paid during the whole of the period;
  2. recurrent transactions for the same type of item: the aggregated value of those transactions in the coming 12 months;
  3. uncertain duration - monthly payment x 48;
  4. feasibility studies - value of the follow-on scheme;
  5. the aggregated value of separate contracts meeting a single requirement.
UniversityThe Chancellor, Masters and Scholars of the University of Cambridge.
University BusinessUniversity business which has a financial impact.
University IncomeAll monies, regardless of source or purpose, which are due or paid to the University or made available to individuals because of their association with the University, including donations.
WrittenIn writing, including submission by email or the source to contract procurement system provided by the University.

Terms are to be understood as used in Statutes and Ordinances, unless the context of the Regulation requires otherwise. Words preceding 'include', 'includes', 'including' and 'included' shall be construed without limitation by the words which follow those words.

Further Guidance is contained in:

a) The Financial Procedures Manual

b)  Web pages of:

  • Finance Division (including Procurement Services and Insurance);
  • Research Operations Office;
  • Human Resources Division;
  • Governance and Compliance Division (Information Compliance Office);
  • University Information Services;
  • Legal Services Division; and
  • Cambridge Enterprise (for Cambridge University Technical Services Limited).

14Environmental Policy