Consult Schedule 2 for the meaning of all words beginning with a capital letter.
In particular the contract value must be calculated per the definition of Total Value.
| Total Value (excluding VAT) |
Competition procedure
(see Note 2) |
Responsibility |
|---|---|---|
| <£5,000 | Only the price from the Marketplace is required. | Head of Department (and notify Procurement Services about quotes/proposals - see Note 2) |
| £5,000 - £100,000 |
Three quotes or proposals
|
|
| >£100,000 |
Three proposals
|
Procurement Services |
Notes
1. Competition procedures are applicable unless a dispensation has been granted in accordance with Regulation 18.3. Non-exhaustive examples of when a dispensation might be appropriate are:
- Sole source supply necessary in the following circumstances:
- technical compatibility eg upgrade to an existing solution or purchase of additional goods which must be compatible with existing goods;
- protection of technical rights;
- single provider (membership of a professional institute/proprietary training);
- purchase of, or repairs to, goods or materials, including machinery or plant, available only as proprietary or patented articles;
- the work to be executed or the goods/services to be supplied constitute an extension of an existing contract where a change of supplier would cause:
- disproportionate technical difficulties;
- diseconomies; or
- significant disruption.
- Other reasons might include:
- a one-off, unique opportunity which offers significant value;
- extreme urgency, which was unforeseeable and is not attributable to the requester and which precludes the invitation of quotations or tenders.
2. There is no need for Quotes or Proposals for purchases made through the Marketplace or a Framework Contract.Quotes or Proposals from other suppliers should only be requested if better value can be found, and Procurement Services must be notified so that it can explore any price discrepancies and inclusion of the supplier on the Marketplace.