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Finance Division

 

Emergency purchasing procedures over Christmas

During the planned down-time of CUFS from 5pm on Monday 23rd December to 9am on Thursday 2nd January an Emergency procedure is being put in place for Purchasing. 

A Template Purchase Order (word format) is available for departments to use ONLY DURING THE SHUTDOWN PERIOD AND ONLY TO BE USED IN AN EMERGENCY. 

  • Please enter an emergency purchase order number which includes your departmental prefix for the ship-to site normally used, a sequential number and the initials of the preparer.  
  • Ensure that your department details are entered onto the template along with the full details of the items required
  • It is essential that the purchase order is signed by a CUFS approver with the relevant approval level. 
  • If a medical exemption certificate is required to accompany an order, these can be found: www.finance.admin.cam.ac.uk/files/appf_mecert.pdf

Once the system is reinstated in January the use of this emergency purchase order should cease and new orders generated as normal. At this point full details from the Emergency Purchase Order must be entered into iProcurement as a non-catalogue order, cross-referencing the emergency order number and attached to the emergency document if a hard copy is printed.  

If you have any questions regarding this please contact the Purchasing Helpdesk on UFS_PO@admin.cam.ac.uk or (7)65101.

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