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The Grants Module records expenditure and income for the University's research grants and contracts. Research grants are governed primarily by the length of the grant rather than accounting periods (months), and therefore departments will need to be pragmatic when considering their month-end procedures.

Month End Guidance

The following tasks should be undertaken monthly:

  • Review expenditure posted to your dummy suspense grants and re-post expenditures to clear the dummy grant to zero.

  • Review and clear funds check failures.

  • Check for unposted pre-approved batches.

  • Correct VAT errors as advised by the Tax & Property Finance Section.

The following task should be undertaken quarterly:

  • Check the status of all grants and take action to correct erroneous items/resolve overspends and underspends.

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