The supporting documentation needed for a new supplier request or reactivation is as follows
| Document required | Link to guidance or form |
|---|---|
|
Invoice or quote addressed to the University of Cambridge |
|
|
Screen print of supplier website showing company name and contact details |
|
|
3 competitive quotes, if expenditure over £1,000 |
|
|
Dispensation email if competitive quote process not possible if supplier being only possible choice |
|
|
VAT (VIES) verification if supplier registered for VAT |
|
|
Companies House or Charities Register Screen Print OR equivalent for Business Register of the country |
|
|
Signed University of Cambridge Modern Slavery declaration (Appendix B) |
Modern slavery compliance statement |
|
Tax Clearance Number email if service being provide to the university |
Tax clearance guidance |
|
Bank details (either on invoice, supplier’s headed paper, or on BACS Form |
BACS form |
These should all be attached in either oxp, pdf, word, msg or png format.
All possible fields must be completed (including telephone / fax numbers)
The requestor is required to supply ALL the documentation.