Documents required for supplier set up requests

The supporting information and documentation needed for a new supplier request or reactivation is as follows

Document required	Link to guidance or form
Invoice or quote addressed to the University of Cambridge
Screen print of supplier website showing company name and contact details
3 competitive quotes, if expenditure over £5,000
Dispensation email if competitive quote process not possible if supplier being only possible choice	Dispensation guidance Dispensation form
VAT (VIES) verification if supplier registered for VAT	Verify UK VAT numbers Verify EU VAT numbers
Companies House or Charities Register Screen Print OR equivalent for Business Register of the country	Companies House Charity register
Signed University of Cambridge Anti-Modern Slavery declaration (Appendix B)	Anti-Modern Slavery statement
Tax Clearance Number email if service being provide to the university	FD3 form FD3 or Employment status queries email
Bank details (either on invoice, supplier’s headed paper, or on BACS Form)	BACS form
For Individuals and Students, a PDF or photo of a redacted bank statement - this MUST show the bank name, the individual or student's name, sort code and account number
A known, trusted email address for remittance purposes

These should all be attached in either oxp, pdf, word, msg or png format.

All possible fields must be completed (including telephone / fax numbers)

The requestor is required to supply ALL the documentation.

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