skip to content
 

The supporting documentation needed for a new supplier request or reactivation is as follows

Document required Link to guidance or form

Invoice or quote addressed to the University of Cambridge

 

Screen print of supplier website showing company name and contact details

 

3 competitive quotes, if expenditure over £1,000

 

Dispensation email if competitive quote process not possible if supplier being only possible choice

Dispensation guidance

Dispensation form

VAT (VIES) verification if supplier registered for VAT

Verify UK VAT numbers 

Verify EU VAT numbers 

Companies House or Charities Register Screen Print OR equivalent for Business Register of the country

Companies House

Charity register

Signed University of Cambridge Modern Slavery declaration (Appendix B)

Modern slavery compliance statement

Tax Clearance Number email if service being provide to the university

Tax clearance guidance

Bank details (either on invoice, supplier’s headed paper, or on BACS Form 

BACS form

These should all be attached in either oxp, pdf, word, msg or png format.

All possible fields must be completed (including telephone / fax numbers)

The requestor is required to supply ALL the documentation.

 

CORONAVIRUS/COVID-19
FOR STAFF

Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

Raven Login

Some items on this website are restricted. University members are encouraged to log in using Raven to make the best use of the site:
Login with Raven