The supporting information and documentation needed for a new supplier request or reactivation is as follows
Document required | Link to guidance or form |
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Invoice or quote addressed to the University of Cambridge |
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Screen print of supplier website showing company name and contact details |
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3 competitive quotes, if expenditure over £5,000 |
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Dispensation email if competitive quote process not possible if supplier being only possible choice |
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VAT (VIES) verification if supplier registered for VAT |
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Companies House or Charities Register Screen Print OR equivalent for Business Register of the country |
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Signed University of Cambridge Anti-Modern Slavery declaration (Appendix B) |
Anti-Modern Slavery statement |
Tax Clearance Number email if service being provide to the university |
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Bank details (either on invoice, supplier’s headed paper, or on BACS Form) |
BACS form |
For Individuals and Students, a PDF or photo of a redacted bank statement - this MUST show the bank name, the individual or student's name, sort code and account number |
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A known, trusted email address for remittance purposes |
These should all be attached in either oxp, pdf, word, msg or png format.
All possible fields must be completed (including telephone / fax numbers)
The requestor is required to supply ALL the documentation.