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This guidance is intended for the visitor. Departments can find additional guidance on the Finance Learning Hub |
On this page
Air Travel
Complete all the required fields (these are marked with an *)
Subcategory: There is one option - Flight Tickets and Associated Costs
Narrative: Include any details not entered elsewhere on the form such as dates of travel, person traveling (if not the claimant), this field is limited to 64 characters.
Airports: It is possible to search by Text (Airport name), Code (3 letter airport code) or either. Select the dropdown list in the search field and choose the required search method. Start to type the name/code and the list will filter dynamically.
Receipt: Upload a receipt for the expense item
There is an itemisation tab but itemisation is not required and this tab should be ignored.
Parking, tolls, etc
Complete all the required fields (these are marked with an *)
Subcategory: there are three options
- Parking
- Road and bridge tolls
- Congestion charge/LEZ
Narrative: Add information here which explains the nature of the expense, this field is limited to 64 characters.
Receipt: If a receipt is not available, change this to No Receipt and add a comment in the notes to approver field to explain why a receipt has not been uploaded.
No itemisations are available for this expense type.
Public Transport
Complete all the required fields (these are marked with an *)
Transport type: Choose the appropriate transport type from the list
- Train
- Bus - Uni 4 (this is the Universal Bus that operates round Cambridge)
- Bus - all other
- Underground
- Tram
- Ferry
Narrative: Add information here which explains the nature of the expense and is not included in any of the other fields, this field is limited to 64 characters.
Receipt: Upload a receipt
There is an itemisation tab but itemisation is not required and this tab should be ignored.
Taxi
Complete all the required fields (these are marked with an *)
Subcategory: there are two options
- Taxi
- Other e.g. Uber
Narrative: Add information here which explains the nature of the expense. this field is limited to 64 characters.
Receipt: If a receipt is not available, change this to No Receipt and add a comment in the notes to approver field to explain why a receipt has not been uploaded.
There is an itemisation tab but itemisation is not required and this tab should be ignored.
Travel Visa
Complete all the required fields (these are marked with an *)
Narrative: Add information here which explains the nature of the expense and is not included in any of the other fields.
No itemisations are available for this expense type.
