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All institutions are required to monitor and control their expenditure to ensure that it is in line with available funds. This section gives guidance on the techniques required and reports available to enable interpretation of actual expenditure against available income at a point in time. 

Institutions should investigate significant surpluses or deficits using the basic principles of budgetary control as described in Section 3, even if there is no UFS budget.

The primary purpose when monitoring expenditure against income is to ensure that expenditure does not exceed the available income. As when monitoring expenditure against budget, the first problem is how to identify which sources of funds are showing significant surpluses or deficits. The easiest way for institutional administrators to spot significant variances is to regularly review the Financial Summary Report. In addition, there are a number of other reports that may be useful, refer to the Finance Division Training Guidance and FAQs, General ledger reports section.

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