The intended audience for this policy are University administrators, not the claimant. This is because there is a different way of working in Concur for employees and non-employees.
There is a wide breadth of non-employees categories, for example, guest speakers, visiting academics, visiting students, and research participants, and each category requires separate considerations and procedures.
Institutions must provide prospective visitors with clear guidance on what is reclaimable in advance of their visit. Many institutions already have guidelines in place, however, these must now be aligned to this policy. Schools and institutions are able to set up consistent guidelines across their departments.
Approved by Council: 21 May 2026
Effective:
Version 2.1