| Business mileage in private vehicles |
Generally, private vehicles are only used for business travel:
- to accommodate disability or accessibility need; or
- where public transport is unavailable, impractical or does not represent value for money
Where the use of a private (i.e., not University or hire) vehicle has been agreed, a mileage rate can be claimed for the business journey element of any trip.
The mileage rates are set by the Finance Committee, limited to the HMRC approved rates, and reviewed annually.
 Assessing cost effectiveness
 Using private vehicle when not cost effective
|
Motor cars:
45p / mile for the first 10,000 business miles/tax year
25p / mile thereafter
Passengers:
5p per passenger/mile
Motorcycle:
24p / mile
The University does not reimburse for cycle mileage.
Mileage claims home to temp workplace
Mileage claim home to work
Bicycle mileage not claimable
|
| Business use insurance |
The cost of business use insurance must be met by the employee and will not be reimbursed.
|
Before a private vehicle is used for a business trip, the employee’s insurance must allow for business-use. The University is not liable for any claim excess in the case of a claim.
 Confirmation required
|
| Parking, tolls, and congestion charges |
Where costs are incurred due to business need, parking, road and bridge toll costs, and congestion charges can be claimed. |
Parking fines, speeding fines, clamping fees and maintenance costs will not be met by the University and must not be claimed.
Where a parking meter was used and no receipt is available, a note or photo to that effect must be included with the claim.
|
