Chapter 11: Year-end instructions Jul 2025

This chapter contains information on the basis that the University’s year end process works in line with the expected timetable.

If there are any changes, this will be communicated through:

• CUFS bulletins
• Finance User Group (FUG)
• School/NSI/UAS Finance Business Partners and institution Heads of Finance

Dates updated to reflect 2025 calendar

Staff contact list updated

Key notes:

• Inclusion of SoftCo
• Chest allocation removed

Purchasing:

• Deliver to Home (DTH) orders removed from the detailed instructions

Accounts Receivable:

• Invoice write off has been categorised into three monetary levels with a separate submission date for each form

Accounts Payable:

• Included processing of invoices using the SoftCo invoice automation system
• Added in additional task on processing supplier invoices in SoftCo

Grants

• Removed Barclaycard and Out of Pocket expenses activity

General Ledger:

• Chest Allocation Holdback Mechanism removed
• Clearing credit card expenditure content
• Included a sentence in Expenditure Accruals about non-fully processed invoices in SoftCo

Dates updated to reflect 2024 calendar

Staff contact list updated

Terminology:

• Departments now referred to as institutions
• School Finance Managers are now referred to as Finance Business Partners and institution Heads of Finance

Key notes include:

• Use of Shared Services
• Getting Posting in the correct period
• Cambridge University Endowment Fund postings
• Chest Allocation Holdback Mechanism
• Nil Net Book Value Assets
• Concur Barclaycard and out of pocket expenses

Email addresses in sections updated as appropriate