Departmental responsibilities

Departments have a responsibility for ensuring that all departmental policies and procedures comply with the Financial Regulations and follow the best practice guidance in the Financial Procedures Manual. This chapter brings together guidance on key areas of compliance which Heads of Institutions and Departmental Administrators need to be aware of.

Aspect	Summary
Financial Regulations	The role and responsibilities of the Head of Institution in relation to finance. When and how these duties can be delegated.
Retention of documents	Summary of the retention period for documents which may be held in departments. Guidance on electronic storage of documents and some hints on the best format for scanned documents.
Internal control procedures	The importance of having robust internal control procedures with examples of how these should be applied within departments.
Internal and external audit	Details about the internal and external audit processes and how these are based on the assessment of risk and risk management.
Reporting suspected fraud and whistle blowing	Guidance on the process for reporting concerns about fraud.
Relevant legislation and training required	Bribery Act 2010 An overview of the Bribery Act 2010 with details of how this should be applied in departments. Information on the Anti-Bribery and Corruption training. Summary of other compliance courses with details of the target audience for them.
	Criminal Finance Act A brief explanation of the Criminal Finances Act 2017 which is also covered in the Anti-Bribery and Corruption training.
	Payment Card Industry (PCI) standards Some overview guidance on the PCI regulations (for more detailed guidance see FPM chapter 7).
	Money Laundering Guidance on the Anti-Money Laundering regulations and the implications of this in key areas.
	Modern Slavery Act Details of the University responsibilities with regards to the Modern Slavery Act and the impact on procedures for suppliers.