Reports on UFS
It is the responsibility of Heads of Departments and Department Administrators to monitor outstanding / unpaid Internal Trading invoices.
As part of month-end procedures for the Accounts Payable module, users are advised to :
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Run the 'Invoice Register' report for uncompleted invoices. Ensure that there are no invoices remaining on the default transaction code FKAA waiting re-coding to the correct departmental account.
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Run the 'Invoices on Hold' report. Internal invoices on hold must be investigated and resolved. Guidance and mediation are available from the Finance Division.
Year end
The Finance Division produce detailed year-end procedures which include the processing and resolving of Internal Trading invoices. Further information is available in the Year End Guidance pages of the Financial Procedures Manual.
Heads of Institution are required to confirm compliance with these procedures in their year-end certificate.
Further guidance and support
| For further guidance on... | ||
|---|---|---|
| raising internal trading sales transactions | AR Helpdesk |
(3)32215 |
| locating and processing internal trading payable invoices | AP Helpdesk |
(7)66888 |
| raising purchase orders | iProc Helpdesk |
(7)65101 |
| queries or concerns regarding the validity of a supply | School Finance Advisor or NSI FInance Manager | |
| general Internal Trading processes | Head of Accounting Services | |