Payroll transactions feed into the GL and Grants module in UFS. It is essential that adjustments to pay are processed in the correct period, paying particular attention to staffing movements to minimise overpayments.
Tasks required |
Final date for completion |
|
Check all new staff contracts have been sent to HR |
Fri 5 Jul |
| Review the final institution monthly payroll for established staff (stipends, wages, and research salaries etc.). Please refer to the CHRIS Burst Report to ensure all payroll account codes are correct |
Fri 5 Jul |
|
Final date for overtime claims input to Payroll |
Fri 12 Jul |
|
CCWS - deadline to approve timesheets |
Thu 1 Aug |
|
Final date for input of weekly payments for the 2023/24 financial year (12pm) |
Mon 5 Aug |
|
Final date for making UPS* payments on the 2023/24 financial year |
Thu 8 Aug |
|
Accrue for any payroll costs that should be included in the 2023/24 financial year that will miss the deadline. If required, advice on accruals is available from the Central and Research Accounting section Helpdesk. Refer to Appendix A for journal example |
Fri 30 Aug |
Important dates
|
Final monthly payroll posting |
Fri 26 Jul |
|
Final weekly payroll posting for 2023/24 |
Wed 7 Aug |
|
Final posting date for CCWS payroll |
Mon 12 Aug |
|
Final date for UPS payroll posting into 2023/24 |
Wed 14 Aug |
*University Payments System (UPS) - visiting lecturers, research participants, etc.
Payroll accruals
Overtime and UPS costs etc. for the 2023/24 year should be accrued if you are aware of them and know they will not make the deadline dates. If your accrual relates to Grants, please contact Central and Research Accounting (UFS_Grants@admin.cam.ac.uk).
In the GL, there are specific transaction codes that should be used for payroll expenses (Refer to https://www.finance.admin.cam.ac.uk/training/docs for specifics). The credit transaction code for an accrual is VBAK.
| All Payroll payments for the July period will be charged to the financial year 2023/24 |