Payroll transactions feed into the GL and Grants module in UFS. It is essential that adjustments to pay are processed in the correct period, paying particular attention to staffing movements to minimise overpayments.
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Tasks required |
Final date for completion |
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New contracts - final date for new staff contracts to be with HR. |
Fri 5 Jul |
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Established staff (stipends, wages, and research salaries etc.) - a review of the final departmental monthly payroll should be made. Please refer to the CHRIS Burst Report to ensure all current payroll account codes are correct. |
Fri 5 Jul |
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Final date for overtime claims input to Payroll. |
Fri 12 Jul |
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Final monthly payroll posting |
Fri 26 Jul |
N/A |
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Final weekly payroll input for 2018/19 by 12h00 |
Mon 5 Aug |
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University Payment System (UPS) - visiting lecturers, research participants, etc. - final date for making payments on the 2018/19 financial year for UPS. Where departments are unable to meet this deadline but are aware of payments for 2018/19, they should consider establishing payroll accruals. Advice is available from the Central and Research Accounting Section. |
Thu 8 Aug |
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Final weekly payroll posting into 2018/19 YE |
Fri 9 Aug |
N/A |
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Final date for UPS payroll posting into 2018/19 YE |
Fri 16 Aug |
N/A |
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| All Payroll payments for the July period will be charged to the financial year 2018/19 |