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Payroll transactions feed into the GL and Grants module in UFS. It is essential that adjustments to pay are processed in the correct period, paying particular attention to staffing movements to minimise overpayments.

Tasks required

Final date for completion

Check all new staff contracts have been sent to HR

Fri 5 Jul

Review the final institution monthly payroll for established staff (stipends, wages, and research salaries etc.). Please refer to the CHRIS Burst Report to ensure all payroll account codes are correct

Fri 5 Jul

Final date for overtime claims input to Payroll

Fri 12 Jul

CCWS - deadline to approve timesheets

Thu 1 Aug

Final date for input of weekly payments for the 2023/24 financial year (12pm)

Mon 5 Aug

Final date for making UPS* payments on the 2023/24 financial year

Thu 8 Aug

Accrue for any payroll costs that should be included in the 2023/24 financial year that will miss the deadline. If required, advice on accruals is available from the Central and Research Accounting section Helpdesk. Refer to Appendix A for journal example

Fri 30 Aug

Important dates

Final monthly payroll posting

Fri 26 Jul

Final weekly payroll posting for 2023/24

Wed 7 Aug

Final posting date for CCWS payroll

Mon 12 Aug

Final date for UPS payroll posting into 2023/24

Wed 14 Aug

*University Payments System (UPS) - visiting lecturers, research participants, etc.

Payroll accruals

Overtime and UPS costs etc. for the 2023/24 year should be accrued if you are aware of them and know they will not make the deadline dates. If your accrual relates to Grants, please contact Central and Research Accounting (

In the GL, there are specific transaction codes that should be used for payroll expenses (Refer to for specifics). The credit transaction code for an accrual is VBAK.

All Payroll payments for the July period will be charged to the financial year 2023/24

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