Payroll transactions feed into the GL and Grants module in CUFS. It is essential that adjustments to pay are processed in the correct period, paying particular attention to staffing movements to minimise overpayments.
|
Tasks required |
Final date for completion |
|---|---|
|
Check all new staff contracts have been sent to HR |
Fri 4 Jul |
| Review the final institution monthly payroll for established staff (stipends, wages, and research salaries etc.). Refer to the CHRIS Burst Report to ensure all payroll account codes are correct |
Fri 4 Jul |
|
Final date for overtime claims input to Payroll |
Fri 11 Jul |
|
Cambridge Casual Workers System (CCWS) - deadline to approve timesheets |
Thu 31 Jul |
|
Final date for input of weekly payments for the 2024/25 financial year (12pm) |
Mon 4 Aug |
|
Final date for making UPS* payments on the 2024/25 financial year |
Thu 7 Aug |
|
Accrue for any payroll costs that should be included in the 2024/25 financial year that will miss the deadline. If required, advice on accruals is available from Central and Research Accounting(CRA). Refer to Appendix A for journal example. |
Fri 29 Aug |
*University Payments System (UPS) - visiting lecturers, research participants etc
Important dates
|
Final monthly payroll posting |
Fri 25 Jul |
|
Final weekly payroll posting for 2024/25 |
Wed 6 Aug |
|
Final posting date for CCWS payroll |
Mon 11 Aug |
|
Final date for UPS payroll posting into 2024/25 |
Wed 13 Aug |
Payroll accruals
Overtime and UPS costs etc. for the 2024/25 year should be accrued if the institution is aware of them and know they will not make the deadline dates. If the accrual relates to Grants, contact CRA.
In the GL module, there are specific transaction codes that should be used for payroll expenses (refer to finance training documents for specifics). The credit transaction code for an accrual is VBAK.
| All Payroll payments for the July period will be charged to the financial year 2024/25 |
| In case of queries contact the Payroll helpdesk |