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Payroll transactions feed into the GL and Grants module in UFS. It is essential that adjustments to pay are processed in the correct period, paying particular attention to staffing movements to minimise overpayments.

Tasks required

Final date for completion

Check all new staff contracts have been sent to HR

Tue 5 Jul

Review the final department monthly payroll for established staff (stipends, wages, and research salaries etc.). Please refer to the CHRIS Burst Report to ensure all current payroll account codes are correct

Tue 5 Jul

Final date for overtime claims input to Payroll

Tue 12 Jul

Final date for input of weekly payments for the 2021/22 financial year

Mon 1 Aug

Final date for making UPS* payments on the 2021/22 financial year

Thu 11 Aug

Accrue for any payroll costs that should be included in the 2021/22 financial year that will miss the deadline. If required, advice on accruals is available from the Central and Research Accounting section Helpdesk. Refer Appendix A for journal example

Tue 30 Aug


Important dates

Final monthly payroll posting Tue 26 Jul
Final weekly payroll posting for 2021/22 Fri 5 Aug
Final date for UPS payroll posting into 2021/21 Tue 16 Aug

*University Payments System (UPS) - visiting lecturers, research participants, etc.

Payroll accruals

Overtime and UPS costs etc. for the 2021/22 year should be accrued if you are aware of them, and know they will not make the above deadline dates. This does NOT apply to Grants.

In the GL, there are specific transaction codes that should be used for payroll expenses. (Refer to for specifics). The credit transaction code for an accrual is VBAK.

All Payroll payments for the July period will be charged to the financial year 2021/22

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