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Module closes at 5pm on Wednesday 7 August

Essential Tasks

Final date for completion

Physical stock take (all institutions with stores)

Wed 31 Jul

Update Inventory balances with the results of stock take

Wed 7 Aug

Process all receipts and issues of stock up to 31 July

Wed 7 Aug

Finance Division key dates for information  Key Dates
Daily transfer from CUFS Inventory Module to General Ledger and Grants Thu 1 Aug to
Wed 7 Aug
Provide institutions with inventory reconciliation Thu 8 Aug
Physical stock takes

All institutions with stores (regardless of whether they are using the Inventory modules in UFS) are required to complete a physical stock count as at 31 July.

It is essential that all receipting into stores and issues from stores are up to date at year end so an accurate stock take can be completed on the last day of the financial year.


Inventory module users only

Enter results of stock count on the Inventory module - reviewing any material variances.

Ensure all receipts and issues of stock up to 31 July are processed. This includes issues to or returns from research grants.

Review and resolve any pending transactions.

Inform the Inventory Helpdesk of any miscellaneous processing that is required.

Central and Research Accounting

Central and Research Accounting will:

  • carry out transfers to the General Ledger and Grants
  • process miscellaneous transactions on request
  • reconcile the Inventory and General Ledger valuations and provide institutions with the reconciliation documents


In case of queries please contact the Inventory Helpdesk Tel. 66780 


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