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Module closes at 5pm on Friday 6 August

Essential Tasks

Final date for completion

Physical stock take (all departments with stores)

Fri 30 Jul


Update Inventory module with results of stock take

Fri 6 Aug


Process all receipts and issues of stock up to 31 July

Fri 6 Aug


Finance Division key dates for information  Key Dates
Daily transfer from CUFS Inventory Module to General Ledger and Grants Mon 2 Aug to
Fri 6 Aug
Provide department with inventory reconciliation Mon 9 Aug
Physical stock takes

All departments with stores (regardless of whether they are using the Inventory modules in UFS) are required to complete a physical stock count as at 31 July.

It is essential that all receipting into stores and issues from stores are up to date at year
end so an accurate stock take can be completed on the last day of the financial year.


Inventory module users only

Enter results of stock count on the Inventory module - reviewing any material variances.

Ensure all receipts and issues of stock up to 31 July are processed. This includes issues to or returns from research grants.

Review and resolve any pending transactions.

Inform the Inventory Helpdesk of any miscellaneous processing that is required.

Central and Research Accounting

Central and Research Accounting will:

  • carry out transfers to the General Ledger and Grants
  • process miscellaneous transactions on request
  • reconcile the Inventory and General Ledger valuations and provide departments with the reconciliation documents


In case of queries please contact the Inventory Helpdesk or call Tel. 66780



Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

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